2026 Vendor Contract

General Contract / Terms & Conditions

(These terms & conditions apply to all markets)

Setup, Check In & Unloading Info
Please refer to each specific event above for more details about setup days and times.  Closer to the event we will email out final setup instructions along with any other final event details.   

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Booth Area & Presentation
All booth spaces are 10×8.  No tables are provided (unless purchased) so please have your own as well as chairs. Tables are not available for purchase day of, so if you require them be sure to purchase them while paying for your spot. Any and all garbage must be taken with you and disposed of.  You may not sublease your space to anyone else. There’s also no sharing of a booth. The only people allowed to sell or display in your area are those whose names are shown on the registration.  We ask that no one leave their booth unattended. If you need to use the bathroom or grab food, please ask someone to watch your booth for you. Saundra or Andrea would be happy to help you out if you need.

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Takedown & End Of Market
There are no early takedowns allowed until the event is over at the official end time listed above.

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Advertising
Everyone wants to see all of these events become a success and with that, we need your help with advertising. We ask you all to please help out with promoting the events.  The more people that everyone brings in, the more successful everyone will be.  We have Facebook, Instagram & Tik Tok that we use.  So, make sure you are following us on all social media and sharing (all links will be posted below).  

https://www.facebook.com/bookbesties67

https://www.instagram.com/bookbesties67

https://www.tiktok.com/@book_besties67.

Insurance/Indemnification and Sales Tax
We are not responsible for any of your items due to weather, lost, stolen, vandalism, damage, acts of god, etc. We are also not responsible for any injury, bodily harm or death.   Vendor agrees to indemnify, defend, and hold harmless the Book Besties, the venue, and all affiliated parties from any claims, damages, losses, liabilities, costs, or expenses (including attorney fees) arising out of the vendor’s participation, products, actions, negligence, or failure to comply with laws or regulations.

Vendors are solely responsible for collecting, reporting and remitting all applicable local, state, and federal sales taxes. The Book Besties assume no responsibility for vendor tax compliance.

 

Prohibited Items
Vendors may only sell items that were approved during registration. The sale of illegal items, weapons, drug paraphernalia, counterfeit goods, infringing or unlicensed branded merchandise, live animals, or any items prohibited by law or venue rules is strictly forbidden. The Book Besties reserves the right to remove any unapproved or prohibited products from sale immediately.

 

Severe Weather
In the event of severe weather, we may decide to postpone the market and move to a future date or worst case scenario, have to cancel that event for the year.  If this happens, you are automatically into the new market date or the market the following year.  If for some reason you cannot make the new date, your money will be applied to a credit on your account with us.  This credit must be used within three years and can be used for any Book Besties events that we do.  This information will be communicated via  email or text message.

 

Cancellations
We do not provide refunds if you are unable to attend or you cancel an event due to any circumstances. 

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Right to Refuse Participation / Removal
The Book Besties reserve the right to refuse participation, deny setup, or remove any vendor at any time, with or without prior notice, if a vendor is found to be in violation of these terms, misrepresenting their products, creating a safety hazard, engaging in inappropriate or disruptive behavior, or failing to comply with staff or venue instructions. Removal under these circumstances does not entitle the vendor to a refund or credit.

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 Governor Orders Policy/Circumstances Out of Our Control
In the event that a market is postponed, rescheduled, or canceled due to government orders, public health mandates (including but not limited to COVID-19 or similar health or other emergencies), acts of God, weather events, venue restrictions, or any other circumstances beyond the reasonable control of The Book Besties (“Force Majeure Event”), Book Besties shall not be liable for refunds.  Vendors who have already paid will receive a non-refundable, non-transferable credit toward a future Book Besties events. Credits must be used within three (3) years of issuance and have no cash value.  

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Release of Liability of Damages, Injury or Bodily Harm
By participating in, attending, or being present at any Book Besties event, including but not limited to setup and teardown periods/driving to and from the event, vendors, participants, guests of vendors/participants, and attendees knowingly and voluntarily assume all risks associated with participation.  Vendors, participants, guests, and attendees hereby agree to release, waive, and hold harmless Book Besties, their owners, officers, employees, contractors, volunteers, venues, hired companies, and any affiliated individuals or organizations from any and all liability, claims, demands, losses, or damages of any kind, including but not limited to loss, theft, vandalism, damage, or destruction of personal property, monetary loss, as well as any injury, bodily harm, illness, or death, whether caused by negligence or otherwise, arising out of or related to participation in the event.  This release includes, but is not limited to, claims arising from weather conditions, acts of God, crowd conditions, equipment use, vehicle movement, vendor operations, or other unforeseen circumstances.  Participants further agree to waive any right to bring legal action or lawsuit against Book Besties, or any associated parties for damages or claims arising from their involvement in the event.  Vendors additionally agree to indemnify, defend, and hold harmless Book Besties from any claims, damages, liabilities, costs, or expenses (including attorney fees) arising from the vendor’s actions, products, negligence, or failure to comply with event rules or applicable laws.